5 Tips for Organising a Stress-Free Children’s Party

Planning your child’s birthday party can be extremely stressful. But it needn’t be. My daughter and son have their birthdays exactly two weeks apart, which means that I need to very organised so that I don’t get stressed at the end of April and beginning of May. I manage to stay on top of everything and everything goes smoothly, so I thought I would share my top five tips for planning a children’s party with minimal/no stress.

1. Decide on your budget. If you know how much you can afford for the total party, you can have a clear idea as to the types of parties you should look into. Don’t wait until you’ve booked something to realise that you won’t have enough for party bags. You should also take into account what you will spend on gifts for your child.

2. Book your party venue 3-4 months before the party. First decide where the party will be located at – a hall, soft play, farm, etc. If you leave it too late, you are likely to be stuck with an inconvenient time or a more costly venue. Of course, you could have the party at home. Consider how many guests you will be inviting and how you can accommodate everyone.

3. Send party invites out 4-5 weeks before the party. Give your guests plenty of time to organise their schedules (with a two-week RSVP window). And if they aren’t free, then you have time to invite other guests without them feeling like they’re on the D-list. In the past, I have given paper invites. Last year I tried a group email for my daughter’s 8th birthday party. Both methods were fine, but neither were that efficient.

This year I have used Paperless Post for both parties. Not only was I able to choose customisable cards, but they were emailed so I didn’t have to worry about handing them out (though  you can order paper invites). I can then track everyone’s attendance, and even see when invitees have opened the email. You can send messages to remind people to RSVP, and general reminders about the party. Not to mention the fact that guests don’t have to worry about losing the invite. Sign up for a Paperless Post account and you can keep track of yours and everyone else’s parties.

4. Have a schedule in mind. Even if you don’t write it all out, know what needs to be done, and when. One week before the party, for example, make sure that you have the items for the party bag and know of any dietary requirements. Don’t wait until the day before the party to worry about who is a vegetarian, or have to run out to buy decorations or your child’s gift. You don’t need the added stress.

5. You don’t have to do everything. This is probably the most important tip. Sometimes, as parents, we get so caught up in making our little one’s party perfect, that we lose sight of what’s really important. Your child is excited that it is their birthday party. Not everything has to be homemade, nor do you need to cater everything. Do what’s best for you. You might make everything but buy the cake, or the other way around.

One year, our kitchen was being renovated and it wasn’t completed until the day before my daughter’s fifth birthday. Instead of tensely baking her a birthday cake late at night, we got donuts from Krispy Kreme and made a donut cake/tower. It was a hit, and dead easy.

Planning your child’s birthday party should be fun, and not stressful. Hope these tips help!



Photo credit: first photo, Heidi Adnum




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